Council 7 - May 2019

Council 7 – May 2019


Council Agenda


Discussion Points
Policy Proposals
Proposed Bye-Law Amendments
Proposed Officer Mandates


Discussion Points

NUS Conference Report- Jonathon Vobe

Bye-Law Amendments

LGBT Bye-law Amendment- Jonathon Vobe

Policy Proposals


Officer Mandates

No new mandates

Updates and votes required from previous Councils:




  1. VP Education – Separate Internet Networks – Faculty Advocate.
  2. AU Requested VP Education to provide elected officers with list of campaigns: AL (Sports Officer) replied that a meeting was planned for January with MIND, still waiting for a reply but hoping to plan 4 or 5 campaigns in the New Year.
  3. VP – Union Development – Sports Pitches: AU Chair AU requested VP Education to provide dates and times when the keys for the sports pitches are available for collection.
  4. VP Union Development and Sports Officer – Water Fountain in Sports Facilities: AU Chair Mandate to implement a water fountain in sports pavilion or sports dome. VP Union Development agreed 100% that this is necessary and mentioned they would be meeting with Jane Bunce and could discuss this then.
  5. VP Union Development – Social Media for Sports Teams: AU Chair Mandate to increase social media exposure for all sports teams. VP Union Development commented that they are working on being able to have a member of staff to work full time on sports Wednesdays to facilitate increased exposure and is currently negotiating with the CEO to get this approved. In the meantime, VP Union Development will support this themselves until such staff is in place
  6. Sports Officer – Titans Partnership: AU Chair Mandate to communicate with Titans to chase up creating a partnership. The Chair moved to vote to accept the procedural motion
  7. VP – Union Development – Minibus Form: AU Chair Mandate to have the minibus form updated.
  8. President – Cheerleading: AU Chair Mandate to reply to Cheerleading and chase up the location of their mats. The Chair moved to vote to accept the procedural motion
  9. VP – Union Development – Pay and Display Parking: AU Chair Mandate to find out more about pay and display and when it will be implemented. AS VP Union Development is meeting with Jane Bunce they will attempt to obtain a reply then. The Chair moved to vote to accept the procedural motion
  10. VP Union Development and Sports Officer – Website and Memberships: AU Chair Mandate to find out more about the website and more details about membership. VP Union Development and Sports Officer agreed. Progress on the website is slow and staff currently working on data input. They are also waiting for a development plan and waiting to hear about a possible launch in term 2. 



  1. VP – Union Development - A House without Rules is Chaos – The Last StrawMeeting was demanded in order to hold staff account for not complying with the policy and that Council policy is clearly explained to them. >>> VP – Union Development said that he would go and speak to staff re this. <<<
  2. VP – Welfare – Moulton College Info Report.: The Mature Students’ Officer explained that this was a mandate for the VP-Welfare to go and visit Moulton College to investigate what systems are in place for supporting them and to find out why the relationship has failed in order to ascertain what went wrong and if the relationship is not to continue, how best to separate. It was not clear what roles they have, either Education Officer or Activities officer etc as these are not available on the website
  3. President Mandate – To look into security at the University: 1) President to explore the idea of holding security open forums, 2), President to explore if security can be stationed at ground floor security barriers, 3) President to investigate ensuring Halls and houses are locked automatically This has been raised and contractors are coming out this week to look at resolving the issue. This should be completed by the start of next term, 4) President to explore whether Police can walk around campus in their uniforms
  4. VP Union Development mandate  – Art Shop, i.e.:  VPUD to explore how the Art Shop could be moved to Waterside
  5. VP Welfare mandate – Sanitary Bins, i.e.:  VP Wefare to look into how the university can provide sanitary bins in all female toilets across campus
  6. Welfare mandate – Water fountains, i.e.:  1) VP Welfare to explore if the university can signal water fountains better. 2) VP Welfare to explore if the water fountains can be monitored and filled more regularly. 3) VP Welfare to look into policy from CH&Co (catering company) to see why students need to pay for tap water
  7. Mandate the VP-Union Development on UNO buses, I.e. To increase the frequency of the number 20 bus and to have double decker busses on the route to increase capacity.


Council Reports

Trustee Report
Finance Report



Officer Report


  • President;
  • Vice President: Union Development;
  • Vice President: Education;
  • Vice President: Welfare;
  • Sports Officer 
  • Societies Officer  
  • Black and Minority Ethnic (BME) Students' Officer  
  • Disabled Students' Officer  
  • Entertainments Officer;
  • Ethics and Environment Officer  
  • International Students' Officer 
  • Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ) Students' Officer 
  • Mature Students' Officer
  • Postgraduate Students' Officer  
  • Women's Officer   
  • Changemaker Officer  


Ratification of Committee

Education Committee
AU Committee
Societies Committee
Volunteer & Social Enterprise Committee


  • Executive Committee Minutes
  • Education Committee Minutes
  • Society Committee Minutes
  • AU Committee Minutes 
  • Volunteer & Social Enterprise Committee Minutes 
  • MSA Commitee Minutes 


Council Issues


Any Other Business


Council Minutes