Start a New Society
As your Students' Union, we are here to make sure that you have the best possible time whilst at University. So, if there is a society you're looking for that we don't currently offer, we can help you set one up! Simply follow the four steps below.
Step 1: Submit Proposal and Draft Constitution
Fill in the Proposal Form to set up a new Society. This is a summary of what your new Society will be about.
You will need:
- Three Committee members (President, Secretary and Treasurer, plus any additional Committee Roles you might wish to include);
The President leads the vision, planning and development of the Society. They need to be able to work with a diverse range of students, delegate effectively, communicate clearly and be organised.
The Treasurer is in charge of the Society's finances; they need to be organised, have basic numeracy skills and be able to work together in a team to ensure the Society is able to carry out the activities they want.
The Secretary needs to be organised, communicate effectively, be enthusiastic in contacting people and respond to correspondence quickly.
- Two other general Members.
You'll also be asked to summarise the aims, objectives and principal activities of what your proposed student group would undertake, in addition to providing some basic contact information (which will be used for the purposes of setting up your Society).
Also, download and complete the Draft Constitution, ready to upload to the Proposal Form. Additionally, in the Proposal Form, you will be asked to give times you can meet to complete Step 2.
Step 2: Meet with the Societies Development Coordinator
In your Proposal Form, you'll be asked to provide three dates that you and your Committee are available to meet the Societies Development Coordinator. Once submitted, the Societies Development Coordinator will be in touch to arrange a meeting at a time which suits everyone.
The purpose of this first meeting is to strengthen your Proposal and Constitution. Moreover, we will establish whether your Society might already exist within the Students’ Union and determine whether it is in keeping with the values of the Students’ Union.
It is compulsory for the President, Secretary and Treasurer to attend, but other members are welcome too.
Step 3: Submit the Promotion Form
Once you have met with the Societies Development Coordinator and finalised your Constitution, you will then need to submit a completed Promotion Form so that your Society can be promoted in different media to both prospective and current students.
Step 4: Be Ratified at a Societies Development Committee Meeting
Here, students on the committee discuss issues within Societies and approve new Societies. The President needs to introduce the Society and explain why they should be allowed to affiliate to the Students' Union. Other Committee Members are welcome to attend.
Once ratified, you can:
- Join your Society website page;
- Start booking rooms;
- Get training for the Committee;
- Submit a development plan and risk assessments;
- Learn how to use Sage to handle your finances;
- Promote your society and events.
Any Further Questions?
You are always welcome to visit the Engine Shed on Waterside Campus, and ask any questions you might have or discuss ideas. You can also get in touch by emailing [email protected].